Frequently Asked Questions

1. How to receive and send faxes 2. Subscribing to services 3. Account management 4. International dialling rules 5. File formats supported by our sending engine 6. Fax mailing 7. Voice services 8. Conference Call

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1. How to receive and send faxes

Where and when can I send and receive faxes with Popfax.com?

  • You can receive and send faxes at any time, our service is valid 24/7.
  • You can send your faxes from any country in the world you just need to access your Popfax.com account via an Internet connection.
  • Popfax.com service does not require any Software installation. It works, following subscription, with all operating systems.

What is my fax number?

  • We provide you with a local number for receiving your fax to email. There is no difference between the fax number provided by Popfax.com and the classical fax machine number.
  • This number is personal, you can hold it indefinitely by extending your subscription period.

What shall I do if I already have a fax number?

  • If you already have a fax number you can transfer it to your Popfax.com number. You will keep receiving your faxes that you will then manage via your Popfax.com account or via your mail archives.
  • Popfax.com does not offer this transfer service, this feature has to be requested of your existing telephony company.

How do I receive and see my faxes?

  • As soon as you receive a new fax, it is available in your «Popfax box» online. You can see, print, download, forward it to an e-mail account or archive it in a folder on your account (if you have subscribed to the extended storage option).
  • If you configure e-mail forwarding option in your parameters, we send you a copy of any new received fax to email in attachment. You can still see this fax at any time on Popfax.com.

How am I informed when a new fax arrives?

  • We send you an e-mail alert as soon as a new fax arrives.
  • If you activate the corresponding option in your parameters, you can receive an SMS alert. The cost of sending the SMS is deducted from your prepaid account.

Can I receive faxes from abroad?

  • Yes, the numbers provided by Popfax.com have no usage restrictions. See International dialling rules when dialling from abroad.

How do I send a new fax?

  • You can send a fax from your online Popfax.com account very easily. You simply have to indicate the fax number destination and select from your computer the document you want to be sent. Before sending the fax check the object, the content and the layout of your document and send.

Can I send a fax to a group of recipients from my address book at once?

  • Yes, you can merge up to 10 contacts from the address book and send faxes or SMSs to this group very easily from the “Contact book” page. This feature is included into the Options Pack.

How do I insert the cover page in my fax ?

  • Check the “Insert cover page” box on the “Send fax” page and type the cover page content in the text box displayed. Alternatively, in the case of "Mail to fax", add the cover page content in the body of the email and send your mail to an address like <fax_number>@coverpage.popfax.com. (See the demo on the “Send fax” page in your account).

How do I know my fax has been properly received?

  • After sending your fax you receive a report informing you if your transmission was successful or, in case of a problem, the type of transmission error.
  • You can see the status and the copy of your transmissions at any time in the «Outbox» of your Popfax.com account.
  • A transmission journal is available for review under the heading «History» of your account.

Can I send faxes abroad?

  • Yes. For more details see International dialling rules.
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2. Subscribing to services

How do I access Popfax.com services?

  • To use Popfax.com services you subscribe for a duration in time.
  • During the subscription you can send and receive faxes. Reception is free and unlimited, to send the faxes you must have a prepaid account.

Can I receive faxes right away after my payment?

  • Yes. Immediately after subscription is complete you can access your personal parameters and recover your fax number which will be authorised to accept your faxes.

What are the possible means of payment ?

  • You can pay online by credit card, the payment solution is secured. Information concerning your credit card is sent directly to our financial partner, we do not see it at any time. Other means of payments that can be used at Popfax.com are Bank Transfer and Paypal.
  • You can buy the services via our distribution network, in this case you will receive a Popcode, which will enable you to credit your Popfax.com account with the services you've bought.
  • Automatic renewal of subscription at anniversary date

How do I use my «Popcode»?

  • With a Popcode you can subscribe to a new account or, if you are already a Popfax.com customer, extend your services.
  • If you do not have an account yet, click on «Enter Popcode» on home page and subscribe to the service by inserting your Popcode. Your account will automatically be provisioned with the services associated to your code.
  • If you already have an account, click on the link to extend your services on your «Account management» page. Once you are on the «Services Extension» page, type in your Popcode.

How do I use my «Promocode»?

  • Your promotional code gives you discounts on the Popfax.com services you purchase online.
  • If you already have a promotional code or "Promocode", enter the subscription page, choose the elements of your order, insert your code in the corresponding cell and send the order.
  • If you already have an account, click on the link to extend your services on your «Account management» page. Once you are on the «Services Extension» page, select your services and type in your «Promcode» in the corresponding box.

What is the storage option?

  • All sent or received documents are stored on our servers for 30 days. At any time you can delete them. We provide 20Mb of storage per customer. When this limit is reached we delete automatically the faxes in their order of arrival (oldest first).
  • If you wish to keep them, you can purchase 1GB indefinite storage (subject to active subscription). This option enables fax folders creation and archiving in Reception box.
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3. Account management

How can I manage my account?

  • Once you accessed your account with your e-mail login and password, select the heading «Account management», this allows you to see the status of your account.

May I have multiple fax numbers?

  • Yes. Nevertheless you should open multiple accounts with different login email addresses.

May I receive my fax on multiple email addresses?

  • Yes, you can manage your distribution list from ‘Account management’ page of your account. This feature is included into Options Pack.

How do I set up the cover page ?

  • You can manage your cover page from the ‘Account management’ page of your account.
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4. International dialling rules

How can I receive fax copies from foreign countries?

  • To send you a fax the sender has to dial the outgoing international code of his country (most of the time the code is 00). Then your fax number with the incoming country code of your fax number
    • If your fax number is in UK , to dial your number from abroad we have to remove part of the local code «0» and add the country code «44» (e.g. the number 020 12345678 become 00 44 20 12345678);
    • If your fax number is in France , to dial your number from abroad we have to remove part of the local code «0» and add the country code «33» (e.g. the number 01 87654321 become 00 33 1 87654321);
    • If your fax number is in Spain , to dial your number from abroad we have to add «34» (e.g. the number 91 123456 become 00 34 91 123456);
    • If your fax number is in Germany , to dial your number from abroad we have to remove part of the local code «0» and add the country code «49» (e.g. the number (0) 87654321 become 00 49 87654321);
    • If your fax number is in Italy , to dial your number from abroad we have to add «39» (e.g. the number 06 123456 become 00 39 06 123456);

How can I send fax to international destinations?

  • To send fax abroad we should apply the International dialling rules.
  • If you send fax to UK , to dial by the local number, indicate «+», add UK country code «44», then the local number without «0». (e.g. the number 020 12345678 become +44 20 12345678).
  • If you send a fax in France , to dial your number, use the sign «+», add the country code «33», then the local number without «0». (e.g. number 01 12345678 becomes +33 1 12345678).
  • If you send a fax in Germany , to dial your number, use the sign «+», add the country code «49», then the local number without «0». (e.g. number (0) 87654321 becomes + 49 87654321).
  • If you send a fax in Italy , to dial your number, use the sign «+», add the country code «39», then the local number (e.g. number 06 123456 becomes + 39 06 123456).
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5. File formats supported by our sending engine

File formats supported by the Popfax sending engine are:

Document Type Extensions
Microsoft Word DOC, DOCX
Microsoft Excel XLS, XLSX
Microsoft PowerPoint PPT, PPTX
OpenDocument Text ODT
OpenDocument Spreadsheet ODS
OpenOffice Writer SXW
OpenDocument Presentation ODP
Adobe Portable Document Format PDF
Adobe Postscript PS
Windows Bitmap BMP
Compuserve Graphics Interchange Format GIF
JPEG Joint Photography Experts Group JPG, JPEG
Tagged Image File Format (TIFF) TIF, TIFF
Encapsulated Postscript EPS
Rich Text Format RTF
Plain Text TXT
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6. Fax mailing

I wish to send several thousand faxes every month

  • Companies organising important fax mailings (more than 10,000 faxes per month) can sign a specific contract and benefit from a customized technical and commercial interface. Please contact us giving your volumes and contact details. A sales engineer will call you back.

I wish to send a fax to several recipents

  • The "mail to fax" option enables sending of a file by fax to several recipients (from 1 to 500). "Send Only" package includes "mail to fax" option.

I wish to send 10 to 20 faxes per day.

  • The user interface makes fax sending one by one very easy and is user-friendly enough to easily facilitate the sending of ten or twenty or so faxes per day.

Integrate Popfax.com into your applications

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7. Voice services

How can I activate the Popfax Voice service?

  • Popfax voice service is included into the Option Pack. It can be activated from “Account management”, “Voice parameters” page, by clicking on the “Enable” button.

How does Popfax Voice Mail work?

  • This feature allows you to receive incoming voice messages on your Popfax number and to listen to them from your Popfax account, from the attachment to the alert email, or from a phone by calling your Popfax number and typing in your access code. Your Popfax Voice Mail allows you to receive up to 50 messages of 2 minutes each. Voice messages are automatically deleted from Inbox after 30 days.

What is the language of my Popfax Voice Mail main menu?

  • The language of your Popfax Voice Mail box can be set up from the "Account management", "Voice parameters" page.

How can I access my Popfax Voice Mail box?

  • In order to access your Popfax Voice Mail, you must call your Popfax number and type your 4 digits access code on your phone keyboard during the Welcome message playing.

How can I listen to my voice messages?

  • Once you have accessed your Popfax Voice Mail box, the first new voice message, if available, is played automatically. You can also access your voice messages by pressing 1 after main menu. At the end of the voice message, if no action is requested, the next message is automatically played after 2 seconds.

Can I upload my own voicemail welcome message?

  • Yes, you can. When you activate your voicemail option, you will be able to upload an already recorded greeting file in WAV format. The maximum allowed duration of your personal greeting file is 2 minutes, and the minimum duration - 7 seconds.
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8. Conference Call

How can I benefit from the Conference Call service?

  • The Conference Call feature is included in the Option Pack. As soon as you purchase the pack, the Conference Call management page will be available in your Popfax.com account.

How do I setup a conference call?

  • Access the Conference Call page from your Popfax.com account, and click on Add a conference. In the form displayed, fill in the corresponding fields with the required info: name of the conference (whatever you wish to call it), start time, conference duration, number of participants, call number type and conference language. You will receive a confirmation email with the date and time of your conference call, the dial-in numbers and the participant access code. You can forward this email to your conference callers.

How many participants can I have?

  • You can have between a minimum of 2 and a maximum of 30 participants in your conference call.

Is there a limit to how many conference calls I can make?

  • No, you may make an unlimited number of conference calls.

Is there a limit on the length of a conference call?

  • The minimum duration of the conference is 30 minutes, and the maximum duration 120 minutes.

Will I receive a dedicated number?

  • Yes. You will receive your dial-in phone numbers. This information is included in the confirmation email. You can choose to make a conference call reachable by any of the three following types of number: local (national) number, a freephone number or a premium rate number.

What are the costs attached to the Conference Call service?

  • In the case of a conference reachable via a local number:
    Cost to host: 1 popunit / minute / participant *
    Cost to participants: local rate

    In the case of a conference reachable via a freephone number:
    Cost to host: 2 popunits / minute / participant *
    Cost to participants: free

    In the case of a conference reachable via a premium rate number:
    Cost to host: 0 popunit / minute / participant*
    Cost to participants: premium rate (France: 0.15 EUR/min - UK: 0.10 GBP/min - Switzerland: 0.20 CHF/min))

    * There is a minimum cost of 20 popunits per hour of booking (e.g. 20 popunits minimum charge for a 30 min conference booking, 40 popunits for a 1h15 conference booking).

Do you support international conference calls?

  • Yes, we do. You can manage international conference calls as easily as national conference calls. Each of the participants may use any of our international dial-in numbers provided at registration to join the conference with the others.
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About Popfax.com Fax email Fax service Fax to email Fax number Send fax
Popfax.com is a leading global provider of internet fax services. It allows end-users to send and receive internet fax using the web interface, an e-mail client or other productivity fax tools. Popfax.com is an internet fax solution for both individual professionals (SMEs and SoHos) and for corporate customers who meet their faxing needs by our outsourced solutions. Benefit from a 24/7 highly redundant internet fax service.
Fax email is known to be as easy as email, and all you need to do to use this facility, is to have an email address. The fax email and mail to fax feature is bidirectional, you can send fax via email, and you can receive your fax on email. Send your fax email by typing mail2fax@popfax.com in the destination email field; insert your security code in the subject, attach the documents to fax by email and type the destination fax numbers in the body of the email. Receiving a fax email is simple as well; just activate the option from the account management page and read the fax to email as attachment in your mail application.
Among the obvious advantages of an Internet fax service over traditional fax equipment, one of the major reasons businesses are switching over to fax by Internet is cost efficiency. Another reason is confidentiality: with an internet based fax service only account holders have access to fax messages. It is also environmentally friendly – an internet fax service helps towards a more ecological office. Eventually, Popfax is a mobile fax service: faxes are available on your e-mail and online account anytime and anywhere you have an internet connection.
Our fax to email service is included in the Send & Receive package and allows you to receive your faxes in digital format anywhere you can access your email. Immediately after you sign up for fax to email service, we will assign you with a local personal fax number from one of 500 available locations. With fax to email, faxes are delivered to you as email attachments in TIFF or PDF formats. It is an ideal solution for business use, as a fax to email service allows you to eliminate your dedicated fax lines, to save money on paper, ink and other consumables and to conserve the environment.
Popfax assigns you a local fax number for receiving faxes in over 500 cities across more than 20 nations. There is no difference between the fax number provided by Popfax.com and the traditional fax number. If you already have a fax number you can transfer it to your Popfax.com fax number.
Choose the most appropriate way to send fax, from the range of solutions provided by Popfax. You can send fax from your online Popfax.com account, fax from email, fax from your mobile device or using productivity fax tools. The process to send fax is simple: indicate the destination fax number and select from your computer the documents you want to be sent. You can also send fax to multiple destinations at once. After you send fax, you will receive a sending status report.

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